Supplier Resources
In this section, we provide resources for existing and new Suppliers which include important guidelines and information regarding policies, term and conditions and other requirements applicable to facilitate doing business with Dassault Systèmes.
Procurement General Terms & Conditions
Unless Supplier has signed a specific procurement agreement with Dassault Systèmes (3DS), 3DS’ General Terms and Conditions for the purchase of Products and/or Services are applicable to your order. These terms form the basis of your contractual relationship with the 3DS entity identified in the purchase order.
The GTC’s version applicable to your order are:
- Those of the country in which the 3DS entity identified in the order is located. If your country is not identified, please refer to the ‘Other Countries’ GTC.
- The version that was in force on the date your order was placed. This version remains in force for the duration of your order. We recommend that you download and retain the applicable GTC.
DASSAULT SYSTÈMES
MEDIDATA
| GEO | COUNTRIES | CURRENT VERSION | PREVIOUS VERSION |
| OTHER COUNTRIES | OTHER COUNTRIES | October 2023 - (English) |
OUTSCALE
| GEO | COUNTRIES | CURRENT VERSION | PREVIOUS VERSION |
| AMERICAS | UNITED STATES | March 2024 - (English) | |
| EMEA | FRANCE | March 2024 - (French) |
Policies for Suppliers
Travel Policy for Dassault Systèmes Service Providers
The Travel Policy provides procedures to Service Providers with the necessary information related to reimbursement of travel expenses incurred as part of their assignment.
Code of Business Conduct and Corporate Social Responsibility Principles
The Code of Business Conduct and the Corporate Social Responsibility Principles serve as a reference for Dassault Systèmes employees, to guide their behavior and interactions in their daily business activities. They also strive to inspire the Company’s Partners and Suppliers. This Code describes the manner in which the Company expects its business to be conducted.
Find out more about our Code of Business conduct and Corporate Social Responsibility Principles in Ethics and Compliance section.
Code of Business Conduct
This Code describes the manner in which the Company expects its business to be conducted
Whistleblowing Alert Procedure
In application of French anti-corruption and duty of vigilance laws, and the European Directive of October 23, 2019 on the protection of whistleblowers, Dassault Systèmes has implemented Whistleblowing Alert Procedure as a supplement of the Code of Business Conduct.
- Whistleblowing Alert Procedure (French version) and the webform to file a whistleblowing alert
- Whistleblowing Alert Procedure (English version) and the webform to file a whistleblowing alert
Corporate Social Responsibility Principles
Dassault Systèmes’ commitment to corporate responsibility is defined in the Principles of Corporate Responsibility, Code of business Conduct and Environmental Policy. Procurement department has detailed its objectives in its 3DS Sustainable Charter with Suppliers, which express mutual commitments and expectations to its Suppliers.
Frequently Asked Questions
Supplier Requirements are described in our 3DS Sustainable Charter with Suppliers. Also refer to Working with Dassault Systèmes section.
Refer to the Supplier policy section to download the current applicable policies.
It depends on local specificities – minimum required forms are: completed supplier registration form, bank letter or bank statement, company registration document.
Dassault Systèmes policy requires a Purchase Order be secured prior to any goods or service delivery in most cases. Suppliers will receive the purchase order or the specific system order number from Dassault Systèmes by email. They are requested, without exception, not to accept orders by telephone and not to deliver any material or begin a service before receiving it. Sending an invoice without a valid Purchase Order may result in delays in processes and payment.
Once the order has been fulfilled, soft-copy invoices should be sent electronically via email in PDF format to the correct Accounts Payable email address mentioned in the Purchase Order / email received to confirm Dassault Systèmes commitment.
For a timely processing, Supplier invoices must mention the following information:
- a unique invoice reference number
- the purchase order (or specific system order) number
- the name of Dassault Systèmes legal entity that issues the Purchase Order
Non-compliant invoices would be rejected and result in delays in invoice processing
Dassault Systèmes has standardized payment term subject to local specificities. Payment terms are documented on the purchase order. Standard payment method is Electronic Funds Transfer (EFT) payment.
Once the invoice is matched with Dassault Systèmes Purchase Order and Order receipt, the payment is processed on the available weekly payment run after they fall due (according to payment terms).
Existing suppliers should ensure that data is up to date. Any changes to company information or bank details (address, VAT, email address, etc.) must be communicated with justification documents to your Dassault Systèmes contact point.
Please inform Dassault Systèmes via our AP email address stated on our Purchase Order if you are victim of tentative of fraud which can affect your company and relationship cc your Key account Manager (if any) and your internal 3DS beneficiary.
This Whistleblowing Alert Procedure supplements the provisions of the Dassault Systèmes Code of Business Conduct.
Refer to the Ethics & Compliance section to get more information and file a whistleblowing alter through the webform.
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